Program Coordinator

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Job Description: Full-time and working remotely with some travel 

Reporting to the CEO and the Executive Director, the Program Coordinator (PC) will oversee and coordinate FLF’s programs, community engagement opportunities, and special projects, including, but not limited to, Screening for Undiagnosed NAFLD and NASH 2 (SUNN-2), the Wellness League, and the State of NAFLD/NASH Care in America. This also includes supporting relationships and logistics associated with each program. The PC serves as the primary point of contact for internal and external stakeholders, including local implementing partners, on all matters related to FLF programs and special projects. 

The PC must be creative and enjoy working in a small, entrepreneurial environment that is mission driven, results driven, and patient community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong verbal communication, administrative, program management and organization skills, and the ability to maintain a realistic balance among multiple priorities. The PC will have the ability to work remotely and independently on special projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

This role is involved in a dynamic public health programming environment. As such, roles and responsibilities are subject to change as situations evolve. Roles and responsibilities listed above may be expanded upon or updated to match FLF’s priorities and needs. 

 

About The Fatty Liver Foundation

The Fatty Liver Foundation (FLF), headquartered in Boise, ID, is a non-profit patient organization dedicated to improving the identification, diagnosis, treatment and support of people living with fatty liver, non-alcoholic fatty liver disease (NAFLD), or nonalcoholic steatohepatitis (NASH) in the United States through awareness, screening, education, and patient outreach. FLF’s goal is to improve the lives of people at-risk of and living with NAFLD/NASH by raising awareness, promoting early screening and detection, educating patients, and championing the development of responsive support systems to combat the NAFLD/NASH epidemic. 

 

Responsibilities and Essential Functions

Budget and Grants Management

  • Work closely with the CEO, Executive Director, and the CFO to design and maintain project plans and budgets for programs and special projects. 
  • Oversee the quality and integrity of FLF’s grantmaking mechanics to ensure resources move to local implementing partners in a timely and efficient manner. 
  • Assist with budget development, monitoring, and identification of allowable program expenditures, including reconciliation of grant budgets on a regular basis to ensure accuracy. 

Program Management 

  • Oversee daily operations and coordinate programmatic activities, including special projects. 
  • Complete all documentation required by funders and ensure compliance with program regulations.
  • Develop clear program timelines, templates, and schedules for existing programs and special projects led by FLF. 
  • Design and oversee workflows (e.g. funder proposals and reports), coordinate grant renewal timelines, manage deadlines, and track and streamline internal requests for feedback and information. 
  • Develop specialized knowledge of NAFLD/NASH risk factors, non-invasive screening and diagnostic tools, linkage to care, and referral pathways in real-life settings across diverse patient populations in the United States. 
  • Develop and implement program monitoring and reporting tools, including progress reports. 
  • Experience working in a virtual environment with remote partners and teams. 
  • Handle select matters expeditiously and proactively, follow-through to successful completion. 
  • Anticipate and address problems. 

Internal Coordination

  • Assist in the scheduling and maintenance of the CEO’s calendar. 
  • Arrange meeting agendas; schedule and coordinate virtual meetings via Zoom, teleconferencing and other digital communication platforms. 
  • Research and prepare select reports and meeting materials. 
  • Facilitate, track, and manage action items related to programs and special projects for biweekly team meetings. 
  • Implement tools and systems to support collaboration and information-sharing (e.g. Drive, Calendly, Monday.com). 
  • Establish and maintain collaborative relationships with internal and external stakeholders. 
  • Follow-up on contacts made by the CEO and executive leadership team, support cultivation of ongoing relationships. 
  • Assist with the production and implementation of program development plan that incorporates a range of strategies including major donors, grants, corporate and individual appeals, social media, and special projects. 
  • Lead onboarding and training, and update FLF contractors and/or interns on program-related tools, best practices, and processes. 

External Coordination 

  • Work with local FLF teams to establish and/or maintain communication and coordination with local grantees and implementing partners. 
  • Identify and meet technical assistance and training needs of local implementing partners and other key stakeholders. 

 

Qualifications and Characteristics of an Ideal Candidate

  • A Bachelor’s degree. 
  • Passion for and familiarity with the non-profit sector and our mission.
  • Interest in liver health and strong commitment to making a difference to the lives of people in the US and around the world.
  • Ability to use outstanding interpersonal, diplomatic navigation, and communication skills to build strong relationships and negotiate challenging situations, often with senior executives, in a friendly and professional way.
  • Highly organized and detail-oriented with strong project management and organizational skills, including the ability to perform and prioritize multiple tasks seamlessly.
  • Professional-level verbal and written communication skills.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability. 
  • Highly resourceful team player, with the ability to also be extremely effective independently.
  • Comfortable in a high-performing, fast-paced and quickly growing organization. 
  • Demonstrated ability to achieve high performance goals, meet deadlines, and adapt to changing circumstances. 
  • Emotional maturity.
  • Strong research skills. 
  • Proven ability to handle confidential information with discretion.
  • Highly proficient with the Microsoft Office Suite, G Suite, experience with project management tools such as Monday.com, and able to pick up other applications quickly and effectively.
  • Pay will be commensurate with experience. 

 

To apply for this position, please send a resume and cover letter to [email protected].

 

Equal employment opportunity and having a diverse staff are fundamental principles at the Fatty Liver Foundation, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender identify, pregnancy, sexual orientation, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law. For more information, please visit www.fattyliverfoundation.org



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